ProjectTeam.com uses a connected collaboration model that links people, companies, and projects across an entire portfolio. When a new company signs up, its users instantly see the projects they are already part of through other clients and partners. This is unique in construction software and eliminates the need to maintain separate tenants or logins for each owner, GC, or program. The result is a real single source of truth, consistent permissions, shared data models, and less double entry across all work — all delivered through a FedRAMP and GovRAMP Authorized platform trusted by government and enterprise clients nationwide.
The Problem With “Per-Client” Silos
Most project management tools are built around a single owner’s account. If your firm works with five owners and three GCs, you end up with:
- Multiple environments to log into
- Separate, slightly different data models
- Redundant user provisioning and permission setups
- Broken context when teammates move between projects
- Painful reporting, because information is trapped in individual silos
These silos force teams to export, re-enter, and reconcile data. They increase risk, reduce transparency, and waste hours every week.
The ProjectTeam Difference: A Connected Graph
ProjectTeam.com is modeled around real construction relationships, not just software tenants. The platform treats companies, users, and projects as first-class entities that can connect across clients and programs. That means:
- Immediate visibility when you join: As soon as your company onboards, ProjectTeam.com recognizes users from your domain who already collaborate on other projects in the network. Those active projects and roles can be visible to your authorized admins, subject to permissions.
- One identity across all work: Each person has one account and one set of role-based permissions that can be reused and refined across projects, rather than rebuilt in every environment.
- Shared data structures: RFIs, Submittals, Change Orders, Drawings, and other forms follow consistent definitions across projects. Data stays compatible and reportable.
- No per-project logins: You do not need to maintain separate credentials or hop between owner-specific instances. You work in one place.
Why This Unlocks a True Single Source of Truth
1) Portfolio-Wide Continuity
Teams can move from a university project to a municipal facility upgrade without losing context. Forms, fields, and history are consistent, so training is faster and quality improves.
2) Fewer Clicks, Fewer Mistakes
Single sign-on and reusable roles reduce manual provisioning. Fewer copies of the truth means fewer errors, less version confusion, and faster closeout.
3) Cross-Project Reporting That Actually Works
Because data lives in one connected platform, program managers can analyze trends across owners, contractors, and years of work. You can track cycle times, response rates, RFQ to award conversions, cost exposures, and more without stitching exports.
4) Stronger Compliance and Auditability
One platform means standard workflows, complete audit trails, and consistent retention policies across projects. This reduces risk during claims, audits, and handover.
What New Customers Experience On Day One
1. Company Setup
- Create your company profile once.
- Define default roles and permissions your admins can apply across projects.
2. Instant Network Awareness
- ProjectTeam.com maps your existing users and shows where they already participate.
- Your admins can request or assign appropriate access based on established roles, using existing project connections instead of rebuilding from scratch.
3. Shared Groups and Policies
- Use company share groups to apply edit and view controls at scale.
- Standardize workflows for RFIs, Submittals, Reviews, and Change Orders so every project follows the same rules.
4. Unified Work View
- Users see their action items, discussions, and workflows across all projects in one place.
- No separate portals or “which instance is that in” guesswork.
How Connected Collaboration Reduces Double Entry
- One drawing set, many stakeholders: Owners, GCs, subs, and designers work from the same drawing record with version history, overlays, and markups. No parallel repositories.
- Single RFI thread: Everyone contributes to the same record and audit trail. There are no duplicate RFIs in different systems for the same question.
- Reusable templates: Bring your firm’s templates and visual workflows to each project. Stop cloning and re-mapping fields in new environments.
- Program rollups: Because the data model is shared, program-level dashboards work automatically across owners and projects.
Governance, Roles, and Security
- Role-Based Access Control: Permissions are applied consistently across projects. A role defines who can view, create, edit, approve, and close.
- Company-Level Controls: Company share groups let you set standards once, then apply them at scale to new and existing projects.
- Data Ownership and Traceability: Every action is time-stamped and attributable. Shared records maintain a single authoritative history.
Practical Scenarios
- General Contractor with Many Owners: Your PMs join an owner’s project and immediately benefit from the same RFI and Submittal workflows they used last month on a different client. Training time drops and compliance rises.
- Designer on Parallel Programs: Architects working on multiple campuses keep one identity, one notification center, and one set of approvals.
- Owner with Multiple GCs: You apply owner standards once. GCs plug in without spinning up separate instances per program.
Results You Can Measure
- Onboarding Time: Reduced by standard roles, shared groups, and instant user discovery.
- Cycle Times: Faster RFI and Submittal turnaround due to unified workflows and fewer handoffs.
- Data Quality: Fewer duplicates and misfiled documents because everything lives on one connected record.
- Reporting: Real portfolio KPIs without manual consolidation.
Frequently Asked Questions
Will other companies see my internal data?
No. Access is permissioned. Connected collaboration means everyone can work in one system, but only authorized parties see your records.
What if different projects need different rules?
You can vary workflows and permissions by project while still keeping a common data model for reliable reporting.
Can we bring our templates?
Yes. Templates and fields are reusable across projects and can be tailored without breaking portfolio rollups.
How are users matched to our company when we sign up?
ProjectTeam.com recognizes accounts and company domains, then surfaces existing participation for admin review. You control final access and roles.
Getting Started
- Centralize your roles and share groups.
- Standardize forms and workflows you want to use everywhere.
- Invite project partners and let the platform connect existing users to active work.
- Turn on program dashboards and start measuring portfolio health from day one.
ProjectTeam.com’s connected collaboration model replaces fragmented, per-client instances with one living network of people, companies, and projects. When your organization joins, you immediately benefit from the projects your users already touch. You work once, you see once, and everyone operates from a single source of truth. No multi-environment juggling. No double entry. Just faster delivery, better compliance, and stronger outcomes across your entire portfolio.
Ready to see it in action? Schedule a demo and experience connected collaboration on your next project.
